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CONSTITUTION 

 

THE PUNJAB PRESS CLUB & PCU

MEMORANDUM OF ASSOCIATION 

1. The name of institution shall be ‘THE PUNJAB PRESS CLUB”, hereinafter referred to as the Club or abbreviated to the “PPC”. 
2. The registered office of the club, as well as its premises, shall be situated in Islamabad. 
3. The aims and objects of the club shall be: 
i) To provide a social and cultural rendezvous for its members. 
ii) To provide facilities for entertainment, recreation, indoor and outdoor games and to organize picnics. 
iii) To organize a library for the use of its members and to provide facilities to journalists to improve their professional knowledge. 
iv) To organize meetings, talks, discussions and debates on topics generally of interest to journalists and to provide facilities to hold Press Conferences, news-photo exhibitions and contests. 
v) To organize film shows, to stage plays, to hold contests, and to promote other recreational activities for the benefit of the club or its members. 
vi) To promote the cultural, educational, economic and professional interests of journalists.  
vii) To run a canteen or restaurant and to provide hostel or residential facilities to visiting journalists and members of the club. 
viii) To construct or acquire a suitable building or buildings adequate for the purposes mentioned above in the name of the Club in Karachi and it such other places as may be deemed fit. 
ix) To lease or let out suitable portions of the club building and premises for purposes approved by the Governing Body of the club, as hereinafter defined, in order to provide income to the Club for its maintenance and for the promotion of its aims and objects; and  
x) To institute benefit funds for the welfare of journalists. 
4. The income and property of the Club shall be applied solely towards the promotion of objects of the Club as set forth in the Memorandum of Association and no portion thereof shall be paid or transferred, directly or indirectly by way of dividend, bonus or otherwise by way of profit to the members of the Club. 
Provided that nothing herein shall prevent the payment in good faith of remuneration to any office holder or servant of the club or to any member thereof, or other person, in return for services actually rendered to the club, 
Provided further that no member of the governing body of the club shall be appointed to any salaried office of the club or any office of the club paid by fees and that no remuneration shall be given by the Club to any member of the Governing Body except in repayment of out-of-pocket expenses. 
5. The fourth paragraph of this Memorandum of Association is a condition on which a licence is granted by the Government to the Club in pursuance of section 26 of the companies Act of 1913. 
6. The liability of the members is limited.  
7. Every Council Member of the Club, as hereinafter defined, shall contribute to the assets of the club, in the event of the same being wound up during the time he is a member, or within one year afterwards, for payment of the debts and liabilities of the Club contracted before the time at which he ceases to be a member, and the costs, charges and expenses of the winding up of the same, and for the adjustment of the right of the contributories among themselves such amounts as may be required.  
8. If upon the winding up or dissolution of the Club there remains, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club, but shall be donated or transferred to a bonafide benefit and fund or trust instituted and functioning for the benefit of journalists to be determined by the General Council at the time when it takes a valid decision to dissolve the Club or in default thereof by such Court of Law as may have jurisdiction in the matter. 
9. True accounts shall be kept of the sums of moneys received and expended by the Club and the matter in respect of which such receipt and expenditure take place and of the property, credits and liabilities of the Club and subject to the conditions laid down in the Articles of Association shall be open to inspection by members of the Club. The accounts of the Club shall be audited by properly qualified auditors at least once every year. 

THE KARACHI PRESS CLUB 

MEMORANDUM OF ASSOCIATION 

Article I: 
Rule 1: The name of institution shall be ‘THE KARACHI PRESS CLUB”, hereinafter referred to as the Club or abbreviated to the “KPC”. 
Rule 2: The Registered Office of the Club shall be situated in Karachi Press Club building, provided that until the club is housed in its own building, its office shall be maintained in such rented premises as the Governing Body of the Club may choose to house the club in. 
Rule 3: In this constitution, unless there be something in the subject or context inconsistent therewith: 
“Constitution” shall mean the constitution of the Club as laid down in the Memorandum, Articles of Association and the Schedule.  
“Office-holder” shall mean any one of five office-holders: the President, the Vice-President, The Secretary, The Joint Secretary and the Treasurer. 
“Journalists” means and includes the journalistic staff of dailies and weeklies and news agencies. Political Cartoonists and Press Photographers employed by these institutions on a full time basis will be deemed to be members of the journalistic staff. 
A weekly of which at least two ordinary issues are not published during a calendar month shall not be regarded as a weekly for the purpose of this constitution. 
Words importing the masculine gender also include the feminine gender. 

MEMBERSHIP 

Article II: 
Rule 1: The membership of the Club shall be of five categories, namely: 
(a) Council Members: Under this category will come all persons who have been bonafide full time members of the journalistic profession for not less than one year, and are and have been for not less than one year wholly dependent on their own journalistic work, provided that they are not proprietors, directors, or partners of News Agencies, newspapers, periodicals or magazines. 
(b) Associate Members: In this category will be included. 
1) Persons who are proprietors, partners or directors of newspapers, news agencies, periodicals or magazines. 
2) Journalists and press photographers working on periodicals, other than weeklies. 
3) General managers, Chairman and Managing Directors of newspapers or news agencies. 
4) Information Officers, Assistant Information Officers, Press Attaches and Photographers under the Central or Provincial Government of Pakistan and local bodies and journalists working in the news organization of Radio Pakistan; 
5) Press Attaches and person doing journalistic work in the Information services attached for foreign embassies and Missions in Karachi. 
6) Journalists of non-Pakistani nationality. 
7) Advertisement Managers of newspapers and Executive Heads of bonafide advertisement firms serving newspapers. 
8) Distinguished authors and poets and persons who have made a valuable contribution to literature and fine arts. 
9) Wives or husbands of those who have been enrolled as members of the club and  
10) Public relations Officers of industrial and Commercial concerns. 
(c) Honorary Members: Distinguished journalists who have done outstanding service to the journalistic profession, or to the Club after their retirement from active journalistic work may be elected, on its own motion by a vote of the Governing Body, to this category of membership. It is an honour the KPC may confer on a journalist and not a right which may be claimed by anyone. 
(d) Life Members: The Governing Body, in its discretion, may elect a person who makes a contribution of a sum of not less than Rs. 10000/- towards the funds of the Club, as a life member. 
(e) Temporary Members: Visiting journalists may be admitted as Temporary Members of the Club for a period of not more than 2 months on introduction by a Council Member. They shall no subscription. 
Rule 2: A council Member who has remained a member for not less than five consecutive years may be permitted, in its discretion by the Governing Body, to become an Associate Member after he has ceased to be a journalist. 
Rule 3: Subject to Rule 2 above, a Council Member who ceases to work as a journalist may retain his Council Membership for not more than a year from the date on which he ceases to work as a journalist, provided that he does not join any other profession during the period. 
Rule 4: No one shall be admitted to the membership of the Club unless he or she has completed the age of 21 years.  
Rule 5: It shall be obligatory on every member to intimate in writing to the secretary of the Club any circumstances which disentitles him to be a member of the category to which he belongs. 

ENROLMENT OF MEMBERS 

Article III: 
Rule 1: Every application for membership shall be in writing in the form approved by the Government Body which shall be signed by a proposer and a seconder, both Council Members, provided that the members enrolled before the coming into force of this Constitution shall be deemed to have been duly enrolled in the appropriate category as on the Membership Register on the day of the passing of this Constitution and any circumstance arising out of any amendment of the Adhoc Committee’s provisional Constitution of July 15, 1958 shall be taken note of on a application to the appropriate authority under this Constitution. 
Rule 2: No applicant for membership shall be deemed to have become a member until his membership is approved by the Governing Body. 
Rule 3: The decision of the Governing Body on the question of membership of an applicant shall prevail until, on appeal, the General Council of the Club gives its decision which shall be final. The General Council can overrule such a decision of the Governing Body only by a two-third majority. 
Rule 4: A member who ceases to be eligible for General Council membership shall be transferred to Associate Membership or cease to be a member. 
Rule 5: Every application for membership shall be accompanied by the admission fee and the first installment of membership fee prescribed in accordance with this Constitution, provided that no fees shall be charged from Honorary, Life and Temporary Members. The money paid by those whose membership forms have not been approved by the Governing Body shall be refunded. 
Rule 6: The admission fee for Members shall be Rs. 10/- and membership fee Rs. 24/- per annum payable in four equal quarterly installments in advance, and these rates shall remain in force until they are revised by the Governing Body under Rule 7 of Article IX. 

THE GENERAL COUNCIL AND THE GOVERNING BODY 

Article IV: 
Rule 1: The supreme body in which all rights, powers and final authority in respect of the administration of the affairs of the Club vest shall be called the General Council of the Karachi Press Club, hereinafter referred to as the General Council, and it shall consists exclusively of the Council Members of the Club for the time being, as defined in Article II Rule I (a). 
Rule 2: The executive of the General Council shall be the Governing Body and shall consist of the following. 
A President, a Vice-President, a Secretary, A Joint Secretary, a Treasurer and seven members, all elected by the General Council, in the manner prescribed in the relevant provisions of these Articles of Association and the Rules of Elections contained in the Schedule in this Constitution. 
Rule 3: (a) Elections to the Governing Body shall be held before the end of June very year for the next official year beginning July, provided that actual polling shall be held not later than ten days before the close of the official year. 
(b) The new Governing Body shall take over charge of the Club, its office and all records from the outgoing executive not later than the first day of July immediately following the elections in June.  
Rule 4: The Club shall have a paid Manager and such other paid employees as may be appointed by the Governing Body which shall decide their tenure of office, terms and conditions of appointment and functions and duties. 
Rule 5: All meeting of the General Council and the Governing Body shall be held in the Club building, provided that until such time as the Club’s own building comes into existence, these meetings may be held at places as the Governing Body may approve. 
Rule 6: The status of powers of the Governing body shall not be affected by the diminution of its membership, at any time due to any cause, provided that its membership does not fall below the prescribed quorum and also provided that at least one of the two Presidents and one of the two secretaries still retain their membership. 

GENERAL COUNCIL MEETING 

Article V: 
Rule 1: The Annual Meeting of the General Council shall be held as far as possible in the month of June and polls, if necessary, for the annual elections to the Governing Body, shall be held as for as possible on the same day as the Annual General Council Meeting. 
Rule 2: Annual elections and bye-elections to the Governing Body shall be held on date fixed in accordance with the Rules of Elections. 
Rule 3: The quorum for General Council meetings Annual or Extraordinary shall be 20 percent of the number which represents the total membership of the General Council, or 30 Council Members, whichever is less. 
Rule 4: Extraordinary Meetings of the General Council may be held as and when deemed necessary by the Governing Body provided that within a month after a new Governing Body takes charge it shall present before an Extraordinary meeting of the General Council, the Budget proposals for the current year for its approval. 
Rule 5: Not less than 40 Council Members may requisition in writing an Extraordinary Meeting of the General Council to consider any specific matter of urgent importance and it shall be obligatory on the Governing Body to hold an Extraordinary Meeting of the General Council within ten days of the receipt of the requistion; provided that for no-confidence motions against the Governing Body as a whole or against individual Members or office-holders not less than fourteen day’s notice shall be given. 
Rule 6: All meetings of the General Council shall be presided over by the President or, during his absence by the Vice-President, unless a no-confidence motion is pending against them, in which case one of the council members shall be elected to preside over that meeting. 
Rule 7: In case a Governing Body, as a whole, resigns or a no-confidence motion is passed against it, bye-elections shall be held within three weeks, and during the interval the outgoing Governing Body may be authorized to function as a caretaker executive, or an Adhoc committee of not more than Five Council Members may be elected to function as a caretaker executive. 
Rule 8: Subject to any specific provision to the contrary, no meeting of the General Council shall be constitutional and valid. 
a) Unless it is called by the Secretary or by the Joint Secretary with the express approval of the Governing Body. 
b) Unless the meeting is presided over by the President or during his absence by the Vice President. 
c) Unless notice together with agenda of the meeting is given in writing to all members of the General Council giving them at least five days clear notice of the meeting in case of an extraordinary meeting, and at least seven days’ clear notice in the case of all Annual Meeting, provided that if the notice is put on the club’s notice board with three days longer notice than required and copies of the notice and the agenda are supplied to individual members on request, the requirement of delivering notice and agenda to all members shall have been met. 
Rule 9: All voting at Annual or Extra ordinary meetings of the General Meetings of the General Council shall be in person and no postal voting or voting by proxy shall be permissible. 
Rule 10: All elections to the Governing Body shall be made by secrete ballot, each member of the General Council having one vote for each post to which election is made. In case of a tie a second or more ballots shall be taken. 
Rule 11: If an Extra Ordinary Meeting requisitioned under Rule 5 above is not held within the time prescribed under the rule, any 40 council members may jointly convene a meeting of the General Council after the expiry of the period, giving the prescribed notice under their signatures, and it may be presided over by any council member elected for the purpose. It shall have all the powers of an extraordinary meeting held under Rule 5. If such a Extraordinary Meeting is called expressly for the purpose of moving a no-confidence motion against the governing body, as whole, and such motion is passed by such meeting, that governing body against whom such motion is passed shall cease to function. In such as case, the extra ordinary meeting shall not adjourn until it has appointed an Adhoc Committee of not more than five Council Members with a convener to function as a caretaker executive and an Election Committee of not more than Five members for the purpose of holding fresh elections, under the relevant provisions of this constitution. 

GOVERNING BODY 

Article VI: 
Rule 1: The Governing Body shall meet as and when necessary, provided that at least one meeting shall be held every month to review the administration and transact the business of the Club. 
Rule 2: No meeting of the Governing Body shall be constitutional and valid unless: 
(a) It is called by the Secretary, or during his absence by the Joint Secretary, in either case in consultation with and with the approval of the President and during his absence that of the Vice President. 
(b) Written Notice together with the agenda of the meeting is circulated among all Members of the Governing Body at their last known address giving them at least three days time, provided that in the case of an unforeseen emergency a meeting may be called in the above manner giving only 24 hours notice. 
Rule 3: All members and office holders of the Governing Body shall be resident in Karachi during the period of their membership of the Governing Body. 
Rule 4: Any office holder who fails to attend three consecutive meetings of the Governing Body without giving in advance satisfactory reasons for not attending or who remains outside Karachi for more than 90 days consecutively shall cease to be an office-holder at the end of the appropriate period, provided that the Governing Body, in special cases for every cogent reasons may extend that period to six months. 
Rule 5: A member of the Governing Body who fails to attend four consecutive meetings of the Governing Body without giving in advance satisfactory reasons for not attending or who remains outside Karachi for more than 120 days consecutively shall cease to be a member of the Governing Body at the end of the appropriate period, provided that the Governing Body in special cases for every cogent reasons may extend the period to six months. 
Rule 6: All questions shall be decided by the Governing Body by a majority vote. The president shall be entitled to vote with other members, provided that he shall have and shall exercise a casting vote in case of a tie. 
Rule 7: Any four members of the Governing body may requisition in writing a meeting of the Governing Body to discuss a specific matter of urgent importance concerning the Club and it shall be obligatory on the Secretary to hold a meeting of the Governing Body within ten days of receiving such requisition.  
Rule 8: If the Secretary fails to hold a meeting of the Governing Body requisitioned under Rule 7 above within the stipulated period, any five members of the Governing Body may jointly hold such a meeting giving due notice and explaining the circumstances, at which any member of the Governing Body may be elected to preside if the President and the Vice President are both absent, or being present refuse to preside. Such meeting shall have the same power as a meeting called under Rule 1 and 2 above. 
Rule 9: The quorum for the Governing Body shall five, two of whom shall be office holders and three other than office-holders. No quorum shall be necessary for an adjourned meeting. 

RIGHTS OF MEMBERS 

Article VII: 
Rule 1: Council Members alone shall be entitled to be members of the General Council and Governing Body or to stand for election to any post or vote at the meeting of either. 
Rule 2: Subject to the limitation by Rule 1 above and such other limitations which may directly follow there from, Associate Members, Honorary Members, Life Members and Temporary Members shall have all other rights and shall be entitled to participate in all social, cultural and other activities and functions of the Club. They are entitled to all facilities and privileges in respect of the library, games and sports. 
Rule 3: Council Members may ask questions about fairs of the Club at Meetings of the General Council and move resolutions giving due notice. They are entitled to see the accounts of the club after giving not less than seven days notice to the Treasurer. 
Rule 4: A Council Member whose contribution to the Club is in arrears for more than three months shall not be entitled to participate in any meeting of the General Council nor stand for election. A council member whose membership fees are in arrears for more than six months may be removed from the Membership Register if he fails to clear his arrears upto date within 14 days after receiving notice to that effect from the Secretary whose duty it shall be to issue notices to defaulting members. 
Rule 5: Associate Members shall be removed from membership if their membership fees are in arrears fro more than six months and if they fail to clear them upto date within 14 days of receiving notice to that effect from the Secretary. 
Rule 6: A Council Member whose membership is terminated under Rule 4 above shall have his common rights restored to him as soon as he clears all arrears upto date, but his special rights as a Council Member enumerated in Rule 1, 2 and 3 above shall not revive until after the expiry of two months from the date of his re-instatement. 
Rule 7: An Associate Membership whose membership has been terminated under Rule 5 above shall have his membership rights restored to him as soon as he is reinstated on payment of all arrears upto date. 
Rule 8: All properties belonging to the Club are owned by the Club as an institution and no member can claim any properietory right or share in the property of the Club either during the period when he is a member or at the time of termination or after the termination of his membership. 
Rule 9: The Club is not a profit – distributing concern and no member, by virtue of his membership, is entitled to any share, either during or at the end of his membership, in the income made by the Club or in the moneys collected or donations received by the Club. 

FINANCE 

Article VIII: 
Rule 1: The capital for constructing, equipping and running the Club may be raised in any or all of the following ways: 
(a) By membership fees, subscriptions and donations from members: 
(b) By organizing Mushairas, dramatic performances, variety entertainments, cinema shows etc. 
(c) By donations from philapthropists, 
(d) By other contributions. 
(e) By arrangements with financiers on terms beneficial and suitable for the Club and consistent with the basic objectives of the institution’ and  
(f) By any other lawful means including raffles etc 
Rule 2: A current account in the name of the Karachi Press Club shall be opened in a Scheduled Bank approved by the Governing Body and all moneys received from time to time shall be deposited in that account. 
Rule 3: All receipts shall be signed by the Secretary or the Joint Secretary for the Clun and proper receipts shall given for all amounts received. 
Rule 4: The Bank account in the name of the Karachi Press Club shall be operated jointly by the President and the Treasurer and all cheques shall bed signed by them jointly. 
Rule 5: The Treasurer shall maintain a complete and correct account of all receipts and expenditure of the Club, supported by proper vouchers. 
Rule 6: The financial year of the Club shall be from August 14th to August 13 of the following year.  
Rule 7: The new Governing Body elected at the annual meeting of the General Council after assuming office, shall prepare the Budget showing the estimated income and expenditure of the Club during the following financial year and shall present it before an extraordinary meeting of the General Council for its approval sufficiently in advance so that the new Budget may come into force with effect from the first day of the new financial year. 
Rule 8: During the course of the financial year, if circumstances warrant, the Governing Body shall have the right to present supplementary Budget, not exceeding two during any one financial year to make provision for expenditure of an extra ordinary nature or to finance any scheme which was subsequently decided upon. 
Rule 9: The Governing Body shall fix from time to time the amount of contingency money to be kept in cash. 
Rule 10: No expenditure shall be made nor liability incurred by the Governing Body or any office-holder except in so far as it is provided for in the budget, annual or supplementary. 
Rule 11: Expenditure of a routine nature within reasonable limits, for which sanction has been given in the Budget, may be made by the Manager in consultation with the Secretary. 
Rule 12: The Governing Body may authorize the President, Secretary and Treasurer, individually or jointly, to spend specified amounts for specified purposes as provided for in the Budget. 
Rule 13: No major item of expenditure sanctioned in the Budget shall be incurred except with the approval and under the direction of the Governing Body. 
Rule 14: All amounts sanctioned in the Budget but not spent during the budgetary period shall be shown as savings in expenditure during the financial year or be carried over to the next budget for expenditure during the next financial year, as the case may be. 
Rule 15: Within four months after the closing of a financial year, the Governing Body in office shall get the accounts of the club for the financial year just closed, audited by a recognized firm of auditors and present the audited accounts before an extraordinary meeting of the General Council. The selection of auditors shall be made by the General Council preferably at its annual meeting. 
Rule 16: Budgetary sanctions for recurring items of expenditure like Municipal Taxes, Telephone Bills, electricity bills, rent and installments or repayments of loans may be presumed and the Governing Body shall be competent to make such payments even during a budgetary crises or deadlock. 

 
POWER OF THE GOVERNING BOY. 

Articles IX: 
RULE 1: All executive powers concerning the Club shall vest in the Governing Body who, subject to other relevant rules of the constitution, shall have the power to take any decision and do any act to fulfill the aims and objects of the Club, to promote its interests and for the efficient administration of its affairs. 
RULE 2: Subject to other rules of this constitution, the Governing Body shall have the following powers, that is to say, powers: 
a) To administer the funds of the Club, to collect, receive and disburse moneys for and on behalf of the Club, in the manner and for purposes laid down in this constitution. 
b) To acquire property, to construct buildings, to equip the club and to raise funds. 
c) To sell or dispose of property for the benefit of the Club, provided that for the sale of any immovable property or permanent fittings belonging to the Club the prior sanction of the General Council shall be necessary. 
d) To enter into contractual relations with parties for the benefit of the Club, for the construction of buildings, or their maintenance or for other purposes in the interest of the club. 
e) To institute suits against any parties on behalf of the club for safeguarding its financial and other interests. 
f) To institute suits against any member of office-holder of the Club who is suspected of embezzling or misappropriating funds belonging to the club or who by willful or criminal negligence has caused financial loss or liability to the club, and 
g) To write off as bad debts any outstanding amount which is either irrecoverable or not recoverable without incurring disproportionately large expenditure. 
Rule 3: The Governing body is empowered to formulate bye-laws and regulations for the day-to-day administration of the Club or the various departments or sections under it, provided that such bye-laws and regulations shall not contravene the provisions of this constitution. When such bye-laws and regulations are formulated they shall be put on the notice board of the club. 
Rule 4: The Governing Body shall have power to appoint personnel deemed necessary for the efficient management of the affairs of the Club as well as decide their terms of service, it can also terminate their services. It can also terminate their services for sufficient reason after giving them proper notice, or dismiss the without notice for insubordination or misconduct. 
Rule 5: The Governing Body shall have power to appoint Secretaries of Committees which it may set up from time to time for the various activities of the Club including indoor games, library etc. 
Rule 6: The Governing Body may invite the Secretaries of any of the committees appointed under Rule 5 above of any other persons whom it may consider necessary to invite for any specific purpose, to attend a meeting of the Governing Body. 
Rule 7: The Governing Body may revise the Admission fee and Membership fee if circumstances warrant such a revision, subject to the approval of the General Council, provided that those who had been enrolled as members before the revised rates came into force shall not be obliged to pay the enhanced admission fee nor be entitled to receive a refund in case of reduction of the admission fee. 
Rule 8: Subject to other relevant rules of this constitution, the Governing Body may determine and assign, from time to time, the functions and duties of its office-holders and members and employees of the Club. 
Rule 9: The Governing Body shall have all powers in respect of leasing or renting out premises, intended for that purpose, determining their rent, deciding the terms of lease, and for taking all steps necessary for safeguarding the interests of the Club. No premises shall be leased out nor any tenant chosen without the prior sanction of the Governing Body. 
Rule 10: The Governing Body shall have power to suspend any office-holder or member or the Governing Body from the performance of his functions as such office-holder or member, on a charge of embezzlement or misappropriation of the funds of the Club or its subsidiary departments or for gross mismanagement of the affairs of the Club, proved to the satisfaction of the Governing Body.  
Rule 11: Any office-holder or member of the Governing Body suspended under Rule 10 above shall be the right to appeal within 15 days to the General Council provided that no such appeal shall lie after the Governing Body has filed a case against him in a criminal or civil court. 
Rule 12: The Governing Body shall have the right, after giving due warning, to suspend or remove from membership any member who willfully and repeatedly violates the rules and regulations of the Club, or who is proved to the satisfaction of the Governing Body to be guilty of conduct not consistent with the dignity of the journalistic profession, or unworthy of the character of a gentlemen, or detrimental to the reputation and dignity of the club. Any person against whom such action is taken shall be entitled to appeal against such decision of the Governing Body to the General Council within 15 days after the decision is communicated to him. 
Rule 13: In case an appeal is made to the General Council under Rule 11 or 12 above, a meeting of the General Council shall be called by the Governing Body within three weeks of receiving such appeal. 
Rule 14: If any of the office holders authorized by the Constitution to sign cheques or contracts on behalf of the club has ceased to be a member of the Governing Body or is disabled by illness or absence from Karachi, the Governing Body shall have power to authorize another office holder for the time being to sign such cheques or contracts until the appropriate office holder is able to resume that functions. 
Rule 15: In any matter regarding which there is no express provision in the Constitution, the Governing Body shall have the right to act in its discretion, in keeping with the spirit of the constitution and subject to approval by the General Council. 
Rule 16: If as a result of resignation or removal of any office-holder of the Governing Body a constitutional deadlock is, or is likely to be created, the Governing Body shall have power to appoint a temporary office-holder until a new office-holder is elected in accordance with the provisions of this constitution provided that such temporary office-holders shall not empowered to sign contracts or agreements on behalf of the club, except routine receipts. 

POWER OF OFFICE-HOLDERS 

Article X: 
Rule 1: The President is the constitutional head of the Club and when a President goes out of office the Vice President shall automatically become the acting President and function as such until a new President is elected and shall enjoy all the powers and privileges of the President during the period.  
Rule 2: All contracts and agreements on behalf of the club shall be jointly signed by the President and the Secretary.  
Rule 3: The Secretary is the chief executive officer of the Club and when a Secretary goes out of office, the Joint Secretary shall automatically assume the duties and responsibilities of the Secretary in addition to his own, until a new Secretary is elected. 
Rule 4: The Joint Secretary shall work in co-operation with and under the direction of the secretary. 

DISSOLUTION 

Article XI: 
Rule 1: The Karachi Press Club shall not be wound up or otherwise dissolved, except in the manner laid down in this Article. 
Rule 2: A formal notice of a resolution proposing the winding up of the Club shall be given to the Secretary of the Club not later than the 15th day of March, preceding the annual meeting of the General Council at which the resolution is sought to be moved. 
Rule 3: The Secretary shall thereupon put the resolution on the notice board of the Club and no amendment to the resolution shall be admissible unless it is given notice of not later than 21 days before the date fixed for the Annual Meeting of the General Council. 
Rule 4: No resolution nor amendment to a resolution referred to in the preceding Rules shall be deemed to have been passed by the General Council unless not less than 75 percent of the total eligible membership of the General Council on the Membership Register vote in favour of such resolution. 
Rule 5: The decision to windup or dissolve the Club shall not be deemed to have been taken by the General Council unless the General Council passes the same resolution proposing winding-up, in the same manner as is prescribed in the preceding Rules, at two consecutive Annual meetings of the General Council. 
Rule 6: A resolution proposing the winding up of the Club shall not be moved in any meeting of the General Council other than its annual meeting. 
Rule 7: When a valid decision to windup the Club is taken by the General Council as hereinbefore provided, as liquidation committee may be appointed or the Governing Body may be authorized to windup the institution. 

CONSTITUTION 

ARTICLE XII: 
Rule 1: No Article or Rule of this Constitution shall be altered or amended except in the manner laid down in this Article. 
Rule 2: No amendment to the constitution may be moved except at the Annual Meeting of the General Council. 
Rule 3: A formal notice of the Resolution proposing an amendment to the constitution shall be given to the Secretary of the Club not later than the 15th day of April preceding the Annual Meeting of the General Council at which the resolution is sought to be moved. 
Rule 4: On receipt of notice of the resolution referred to in Rule 3 above, the Secretary shall place it on the notice broad of the club, and no amendment to the resolution shall be admissible unless it is given notice of not later then 15 days prior to the date fixed for the Annual Meeting of the General Council. 
Rule 5: No resolution proposing an amendment to Article II (Membership), Article XI(Dissolution) and Article XII (Constitution) shall be deemed to have been passed by the General Council unless not less than two third of the total eligible membership of the General Council on the membership Register vote in favour of such resolution. 
Rule 6: No resolution proposing an amendment to any of the article or provision other than those referred to in Rule 5 above shall be deemed to have been passed by the General Council unless not less than two third of the members of the General Council present at the meeting vote in favour of such resolution. 
Rule 7: This constitution shall come into force with immediate effect, provided that any thing doen in good faith in conformity with the provisional constitution as approved by the Adhoc Committee on July 15th 1958, before its coming into force, shall, notwithstanding its passage through the General Council on may 31, 1959, in an amended form, be deemed to have been done lawfully and regularly. 

SCHEDULE 

Rules for holding elections to the governing Body of the Karachi Press Club prescribed in Sub-Rule (a) of Rule 2 of Article IV. 
Rule 1: a) The Governing Body shall before the end of May every year and whenever there occurs any vacancy in the Governing Body, appoint an Election Committee consisting of not more than five members of the Club, not necessarily Council Members, to hold elections to the Governing Body under the relevant provisions of the Articles of Association and these Rules. 
b) No member of the Committee even if otherwise qualified shall contest election to any office for which election is to be held. Members may, however, exercise their vote if otherwise qualified to do so. 
c) The Committee shall be autonomous and answerable only to the General Council. And once the Committee has been appointed it shall not be dissolved before it has fulfilled its mandate under these rules except by a specific resolution of an Extraordinary meeting of the General Council convened for that sole purpose in accordance with the procedure laid down in the constitution. 
Rule 2: As soon as may be after its appointment, the Committee shall by a notice to members affixed on the Club’s Notice Board and such other methods as may be necessary for the purpose, appoint the following days, that is to say: 
a) a day for the receipt of nomination papers not earlier than three days after the date of the notice; 
b) a day or days for the examination of nomination papers by interested candidates, not earlier than the day following the date of filling of nomination papers. 
c) A day for the scrutiny of nomination papers, not earlier than the day following the date of examination of nomination papers by candidates. 
d) A day for the hearing of candidates by the Election Committee to show cause why their nominations if in the opinion of the Committee defective, should not be rejected, not earlier than the day following the date on which the committee has published a list of prima facie valid nomination papers; 
e) A day for the withdrawal of nominations not later than twenty four hours after the final list of valid nominations has been published by the committee; and 
f) A day for polling if necessary for the contested offices and seats of the Governing Body, not earlier than three days after the list of contesting candidates has been published. 
Rule 3: (a) Any Council Member may be proposed by a Council Members and seconded by another Council Member for election to any office membership of the Governing Body provided that the candidate has signified his intention in writing to serve the Club in that capacity. 
(b) The same member may not propose or second a nomination paper of another candidate for the same office. But the same member may propose or second mote than one and up to seven candidates for the seven membership of the Governing Body. 
(c) If any Council member subscribes to more than one nomination paper, either as proposer or as seconder for the same office among the five office-holders, or for more than seven members of the Governing Body all such nomination papers shall be void. 
Rule 4: On presentation of a nomination paper, the Election Committee or one of its members appointed by it for the purpose of receiving nomination papers shall acknowledge receipt of it and satisfy himself that the nomination paper is properly filled up and duly signed by the proposer, seconder and the candidate and shall permit any error in the nomination paper to be rectified if the party applies to him in person. 
Rule 5: As soon as possible after the time for filing of nominations is over, the Committee shall cause to be put on the notice board a notice of all nomination papers received by them containing descriptions identical with those contained in the nomination paper, both of the candidates and their proposers and seconder: 
Rule 6: (a) Each candidate for a post or posts shall be permitted, if applying in person, to examine the nomination papers of all other candidates contesting election against him for that post or posts on Examination Day; 
(b) Any candidate may raise any objection in writing to the validity of nomination of any other candidate opposing him; 
(c) All objections reaching the Election Committee after Examination Day shall be treated as void. 
Rule 7: The Election Committee shall hear explanation if any from candidates whose nominations have been objected to by opposing candidates or by the Committee on its own motion. After hearing the candidates whose nominations were deemed prima facie invalid, the Committee shall give its funding regarding the validity of such nominations in writing. 
Rule 8: The Committee shall not reject any nomination paper except on the following grounds: 
(a) The candidate, his proposer or seconder or all of them are not Council Members or that the signature of any of them on the relevant nomination paper is not genuine; 
(b)The candidate, his proposer or seconder have proposed or seconded any other nomination paper proposing or seconding another Council Member for the same office, provided that a Council Member may validly propose or second nominations for other office and up to seven for memberships of the Governing Body. 
Rule 9: The Election Committee shall as soon as possible after it has given its findings on the explanations of candidates, publish by notice on the Club’s Notice Board the list of candidates for the election, as it stands after the completion of scrutiny of nomination papers. 
Rule 10: Withdrawals shall be allowed until 5 pm on withdrawal day by notice in writing delivered to the Chairman of the Election Committee or his nominee and no such notice of which drawl shall be subject to cancellation. And hour after the time for withdrawal is over, the final list of contesting candidates shall be affixed on the Notice Board and publicized in such other manner as the Election Committee may deem fit. 
Rule 11: If after withdrawals, the committee finds only one valid nominations for any office of officer holder or as many nominations as there are seats of members on the Governing Body, it shall declare the candidate or candidates elected uncontested for those posts, and shall cause a notice to that effect affixed on the Notice Board.  
Rule 12: The committee shall determine the hours of folling on polling day and along with a notice containing a list of contesting candidates announce it in such manner as it may deem fit including affixing a copy of that notice on the notice board of the club. 
Rule 13: if at any time polling is interrupted for any reasons beyond the control of the committee, it shall immediately re-order a fresh pool and notify it in such manner as it may deem fit. In case of such a re-poll twenty four hours notice shall be deemed adequate. 
Rule 14: A Council Member shall have as many votes as there are vacancies being contested whether of office-holders or of members of the Governing Body. He may, if he so chooses, not exercise any of his votes but he may not give more than one vote to any one person for the same vacancy. Than one vote to any one person for the same vacancy. Any votes so exercised shall be deemed invalid. 
Rule 15: Ballot papers shall be in the form prescribed in these rules and any vacancies not being contested shall be omitted. 
Rule 16: Members shall record votes by affixing a cross against the name of the candidate they vote for. No vote shall be invalid only for the reason that a member has voted for the same candidate contesting for different offices and or membership of the Governing Body. 
Rule 17: Voting shall be by secret ballot and no member shall be asked to disclose whom he vote for by any authority including the General Council. 
Rule 18: Subject to the preservation of order and good behavior, candidates or their nominees may in the discretion of the Election Committee be allowed to be present at the time of counting of vote which shall as for as possible be done immediately after polling is over. 
Rule 19: Results shall be announced as soon as counting and recounting is over and recorded and published through a notice on the notice board. 
Rule 20: Ballot papers and other records of and election shall be preserved till 90 days after announcement of results. Any candidates aggrieved may appeal to the General Council to order recounting and examination of counterfoils and unused ballot papers to determine any dispute in an election, by a tribunal of not more than three members of the Club. No such appeal shall be entertained unless it has been presented to the secretary or the Joint Secretary during his absence, within twenty one days of the announcement of the result of the elections and is accompanied by a cash deposit of rupees twenty five which shall be forfeited to the Club in case the appeal is rejected. 
Rule 21: Final appeal relating to the rejection of a nomination proper or papers shall lie to the General Council and no such appeal shall be entertained unless presented within 15 days of the rejection of nomination, to the Secretary or during his absence to the Joint Secretary, and is accompanied by a cash deposit of rupees twenty five which shall be forfeited to the club in caste the appeal is rejected. A tribunal of not more than 3 members shall be appointed as in Rule 20 to reopen the question of the validity of nomination of the appellant. 

SPECIMEN BALLOT PAPER 

Record your vote 
With Mark X 
 
President: 
1) Mr. ________________________________ 
2) Mr. ________________________________ 
3) Mr. ________________________________ 
Vice President: 
1) Mr. ________________________________ 
2) Mr. ________________________________ 
3) Mr. ________________________________ 
Treasurer: 
1) Mr. ________________________________ 
2) Mr. ________________________________ 
3) Mr. ________________________________ 
Secretary: 
1) Mr. ________________________________ 
2) Mr. ________________________________ 
3) Mr. ________________________________ 
Joint Secretary: 
1) Mr. ________________________________ 
2) Mr. ________________________________ 
3) Mr. ________________________________ 
Member of the Governing Body: 
1) Mr. ________________________________ 
2) Mr. ________________________________ 
3) Mr. ________________________________ 
4) Mr. ________________________________ 
5) Mr. ________________________________ 
6) Mr. ________________________________ 
7) Mr. ________________________________ 
8) Mr. ________________________________ 
10) Mr. _______________________________ 

N.B. you have seven votes of members of Governing Body. Put X mark against only Seven, otherwise all your seven votes will be invliad. You have one vote each for each of the five offices, namely President, Vice President, Treasurer, Secretary, and Joint Secretary. Put X mark against only one of the name of the candidates for each office. If you vote for more than one your vote in respect of that office will be declared invalid. 

The above specimen may be altered to suit the situation if there is no contest for any of the offices. For bye election the form may be suitable altered omitting the offices or seats on the governing body not open to contest. 

 

 
NOTE: (There are a few amendments in the constitution, which will be included soon) 

 

 

 

 

 

 

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Chief Editor PCU News Shah Faisal Javed
 

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